VCRM for visa agencies.
A consultancy management system built by our technology team and run every day by our own overseas study and employment operation. It is available to other consultancies too, and it is customisable: if your process needs a feature that is not there, we build it for you.
What it does
One dashboard for your entire consultancy.
VCRM replaces the patchwork of tools, chat groups, and inboxes with one system built specifically for how consultancy agencies actually work. Every client, document, and deadline in one place.
- Client intake to visa approval in one flow
- Centralised document storage
- Team task assignment and notes
- Deadline and renewal tracking
Built for how agencies
actually work.
Client Pipeline
Track every applicant from first enquiry to visa approval. See where each client is in the process at a glance and never lose track of a follow-up.
Document Management
Store, organise, and share client documents in one secure place. No more chasing attachments across email threads or WhatsApp groups.
Application Tracking
Log every application with its status, submission date, embassy or authority, and expected timeline. Get alerts when deadlines are approaching.
Team Collaboration
Assign cases to team members, leave internal notes, and see who is handling what. Built for agencies that have more than one person doing the work.
Reporting & Analytics
See how many applications are active, approval rates, processing times, and team workload. Reports you can actually use to run the business.
Multi-country Support
Manage applications across multiple destination countries simultaneously. Built for agencies placing clients in Malaysia, Europe, the UK, and beyond.
Your process,
not a template.
No two consultancies run the same way. VCRM ships with everything most agencies need on day one, and because our own technology team builds and maintains it, we can extend it to match how you actually work.
Start with the standard build
Pipeline, documents, applications, tasks and reporting are there from the first day. Most agencies need nothing more.
Add the features you need
Tell us what your process does differently. We scope it, price it, and build it into your instance.
Your fields, stages and forms
Application stages, document checklists and intake forms are configured around your workflow, not ours.
Built and supported in-house
The same team that wrote it maintains it, so a change request goes to the developers rather than a support queue.
Built by an agency,
for agencies.
VCRM was built because Yeepix needed it. We run a study and work abroad consultancy and could not find a system that handled the actual complexity of visa and placement work, so our technology team built one. It has been running our own operation ever since, and it is now available to other consultancies.
- Visa and immigration consultancy agencies
- Study abroad placement firms
- Work permit and overseas employment agencies
- Education consultants handling multiple student applications
- Legal firms with an immigration practice
Built and used by
Yeepix Limited
Ready to use
Open the VCRM system.
Existing users can log in directly. If you are a new agency and want access, get in touch and we will set you up.